Why do you need an intranet?26/03/2019
What comes to your mind when you think about a common place in the company’s headquarters? Kitchen? Conference room? A table soccer table? And why not intranet? Although not every company uses such a solution, it can become another element that connects employees, and above all – a great platform for communication.
Well, communication. The bigger the company, the harder it is to find colleagues that you would like to contact. Corporate showcases and newsletters are forgotten, and many information should be quickly passed on to all employees. How, if not via the intranet?
An Intranet? What is it?
To explain what an intranet is, you do not have to provide complex definitions. It’s just like a website or social networking platform or an application that all employees have access to. Although its layout or content may vary, intranet functions are essentially the same: enable communication between employees and collect documents, contacts or training materials.
- Knowledge base for employees
Intranet is a great tool to provide employees with information materials. It is worth to ensure that its layout is clear, and navigation on the intranet site – transparent. If files placed in it are to facilitate work, each employee should be able to easily find them. We do not want the search for the necessary data to take longer than the work itself.
- Platform for information exchange
The intranet works well as a bulletin board 2.0. A well-exposed bookmark with news will be very useful for employees, but the platform can also be a place to co-create. If they are given the option of placing various types of files on the it, it will change into a common space and place of exchange of knowledge and experience.
- Tool for integrating employees
It sounds like a hard task, right? Nothing more wrong! If we already allow employees to post service documents, why not give them a place where they can discuss topics less related to work? On the intranet there is a place not only for discussion groups, but also for solutions that can easily integrate a team – for example, vGoal.
Corporate intranet – how to do it?
All these functions mentioned above boil down to one thing – contact between the company and employees, so it’s important to put interesting, useful and up-to-date content in it. Above all it must work so that employees want to visit it.
There’s no reason to overwhelm users with information. To make an intranet easy to use we should provide a friendly interface, easy navigation on and appropriate plugins. The question is – what kind of plugins company needs. This is a question for specialist and we will be happy to help you choose the right ones or create some for you.