VIALUTIONS
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Our Solutions works for

• IT Consulting Software

  Toyota and Kaizen – how to improve improvement process

  For our client – Toyota factory in Wałbrzych – we create an electronic version of improvement process. Read and learn more about our tool!

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  Japanese perfection
  

  Some firms don’t want their employees to submit ideas to rationalize production process. Others encourage them to be part of that kind of activity. What is the difference? The second one might use Kaizen – a work improving methodology from Japan.

  It may sound exotic, but the rules are very simple – everybody who works in the company tries to improve its work.

   

  Traditional Kaizen…
  

  This is how the Toyota Motor Manufacturing Poland factory in Wałbrzych operates. Employees provide remarks and repair suggestions to their superiors. At last the accepted amendments are implemented.

  It’s effective, but the whole process based on Microsoft Excel. It’s mean many files and long acceptance procedure.

  Kaizen would be friendly and efficient. Every employee could check who and when reported an improvement, how the company values it and if the proposed solution works properly. That’s was our idea for e-Kaizen.

   

  …modern Kaizen…

  Vialutions put Kaizen process to Toyota’s intranet. Thanks to that reported problems and solutions go directly to superiors electronically and automatically; employees can monitor every phase of their Kaizen.

  Sometimes a photo describes a problem better. That’s why in electronic Kaizen solution users can add a image before and after improvement. One look and you understand what has changed.

   

  … and effective Kaizen
  

  Here are some numbers: within one and a half year the average processing time was reduced from six to one week only! Employees reported ideas 18% more often.

  Having proven solutions is good but sometimes you can add new tools, just like Toyota did: “Excel Kaizen” solution was working, now “Vialutions’ Kaizen” solution is much friendlier and effective.

  Are there any processes in your company that could be modernized?

• IT Consulting Software

  Will the binders save us?

  There is no doubt that the company’s finance should be well organized. In big companies keeping the workflow smooth and running could be a real challenge. That’s why for Allizanz Capital Partners we create INAPS – tool to managing the invoices.

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  A long way to invoice payment

  Work with paper invoices might be complicated. Employees must follow procedures, collect required approvals and signatures and at last archive invoices in a proper way. It’s a lot of work and a lot of things can go wrong.

  In a situation like this management can buy more binders or… make a real change. If the company doesn’t want to drown in office supplies, it should reorganize its workflow just like Vialutions’ customer – Allianz Capital Partners.

   

  How did it work in ACP

  Until recently incoming paper invoices were passed from hand to hand for approval, annotated and paid timely. Many employees participated of this process. When one of them got sick or went on vacation, workflow stopped and payment was late.

  Everybody who works with documents knows that scheme, but it does not have to be like that. We know that keeping control of workflow is a necessity, so we make it simple with invoice approval solution we created – INAPS.

   

  Transfer to the Mercedes

  We don’t make a revolution in our customer’s headquarters – we just transform company’s workflow into a digital version. It’s like transforming Fiat to Mercedes. You will drive the same road, but much more convenient!

  Our tool bases on Microsoft SharePoint. Documents go to the system via scanner or email-box. We used an OCR – technology which can recognize the invoices, no matter they are scans, photos or PDFs. Every document goes to the right category and it is easy to find and manage.

   

  Simple solution

  Proper employee registers a document, annotates it and starts the approval process to superiors and other employees.

  Every document is easy to find by the search component of the solution. Invoices are divided by categories determined by the customer – each of them is like a paper folder but transparent, organized and easily accessible. The workflow became transparent, fast and easy to control. Payments are made timely. Isn’t it exactly like it should be?