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It can work better! vSend, vZip, vScan, vConvert

It can work better! vSend, vZip, vScan, vConvert

22/05/2019

Scan the document and email it to your colleagues. Compress several files and pass them to the client. Change the file format and share them with selected people in the company. Simple, right? Using office tools is not difficult for anyone who works in the office. It doesn’t mean that organizing work is easy and trouble-free. What could be helpful? SharePoint and some SharePoint add-ons!

SharePoint add-ons and document management 

Have you ever think that saving documents on a computer, moving them to the SharePoint library, packing and unpacking files or attaching them to e-mails are a waste of time?  It would be much easier if a scanner, an e-mail box or a compression program were directly connected to the intranet … Surprise! It’s possible!

We continuously analyze the SharePoint function and asking ourselves “what’s missing here?”. Our solutions improving the circulation of documents in the company. Let’s look at them.

Sending the documents – vSend  

We continuously analyze the SharePoint function and asking ourselves “what’s missing here?”. Our solutions improving the circulation of documents in the company. Let’s look at them.

When it comes to files transfer, SharePoint offers only sending a link to their location on the platform. It is convenient if the exchange of documents is made between two users. If the client which we want to send files to has access to the company intranet, there is no problem. However, this is not often encountered. That’s why the process looks as follows – the selected document is saved on the computer disk, searched in the downloads folder, attached to the email and finally sent.

Our tool, vSend, shorten this cycle to a minimum. Just select the items you want to send and select the “send” function from the menu bar. The message goes to the recipient in several seconds.

Compressing files – vZip

A similar situation – we want to collect and compress documents from the SharePoint library. Instead of downloading them from the intranet, then packing and then re-placing on the platform, you can use vZip – select and select the “zip” function from the menu. A packet of compressed files is ready and available on the intranet.  

Scanning directly to the intranet – vScan  

We scan a paper document, the scan goes to our mailbox, save it to disk and then throw it into the intranet. We know it. Even if it is not the most labor-intensive process, it consists of several activities that … could simply not be.

vScan allows you to scan and archive files in a designated SharePoint library. The tool is compatible with any scanner that uses TWAIN technology and makes the document straight from the scanner goes to the SharePoint library. Thanks to this, it is immediately available to other intranet users and can be processed by them.

Changing the file format – vConvert

Converting documents doesn’t look very different – first of all, you should save the file to disk, and then use the converter program.

With vConvert, you can choose an item from any library and change its format by selecting the “convert” function from the menu bar or using the context menu. You do not need to save the file or use a separate conversion program. Everything takes place within the platform – the converted item is automatically saved in the SharePoint library.

Each of the Vialutions solutions simplifies the circulation of documents, but their combination gives the most opportunities. If you want to check how you work with a few clicks and learn more about our SharePoint add-ons, contact us!

 

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